Summary

The Payroll Specialist is responsible for processing all aspects of payroll, assisting in onboarding, employee setups, and union transfers. They work closely with different departments to increase performance and ensure smooth operations.

Essential Functions

Primary Responsibilities/Duties

• Work with Payroll Manager and Superintendent Team to review weekly time records for completeness and accuracy
• Answer escalated payroll related questions and/or correct paycheck errors, and adjustments, working with Payroll Manager depending on severity
• Run reports during weekly payroll process to find any potential errors
• Address and resolve employee questions about their pay
• Lead the processing of weekly payroll of 300-700 employees
• Partner with the Superintendents to process Final Pays in accordance with State Laws
• Export, prepare, and load HSA and 401k files weekly
• Process month-end union reporting for all active unions
• Manage wage levy’s, child support and other wage related compliance efforts in a timely and accurate fashion
• Update active rate sheet in Paycom converter
• Maintains up to date and high-level knowledge of our payroll system, Paycom, and basic knowledge of our Plexxis accounting software
• Prepare reports to relevant departments about payroll, company budget and expenses.
• Prepare ad-hoc reports for Director of Finance, CFO, Payroll Manager, and any other management levels as necessary
• Take on and assist in workers compensation, unemployment, and union audits as needed
• Complete certified payroll reporting weekly and monthly, as well as workers compensation reporting

Experience and Qualifications

Minimum Qualifications

• Collaborative phone and email skills to reach shared goals
• Computer skills: proficient in MS Office Suite, Excel and has worked with various payroll related software and time reporting applications
• Ability to adapt to changing processes and software

Preferred Qualifications

• Bachelor’s degree or formal post-high school education and/or certificate in accounting or related field.
• 2 – 5 years of related experience in commercial construction or an equivalent mix of education and payroll experience.
• Detail-oriented, deadline/goal-driven.
• Ability to multi-task and prioritize in a fast-paced work environment.
• Paycom experience a plus but not required

Sedentary Work

• Sedentary work involves lifting no more than 10 - 15 pounds at a time and occasionally lifting or carrying.
• Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.
• Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.